Web Update Guidelines
One of the services we provide to the community is ongoing maintenance of web pages on the main USC server. You are always welcome to alert us about errors in the website or update us with new information. Here’s how you can get best results and fast turnaround. HOT TIP: When emailing changes, don’t forget to include in your message the specific URL(s) where the information you request to be updated or corrected is found - our student staff may not be familiar with your site and may have to spend time hunting for the page to be changed!
General Guidelines
- When submitting new copy, please do not use the "hyperlinks" feature of Word to make things link. Instead, just write the text that you want linked and put the link in parenthesis next to it. We do not use the phrases "click here", "click here to learn more" or "follow this link," as links, so please be sure to word your copy to avoid this language. For example:
We also do not print URLs (addresses) on pages. For example, we won't put "For more information, go to www.usc.edu.ph" but would rather use "For more information, visit the USC Homepage. Observing these practices when you write copy for your site will decrease the time required to make the changes.
- Please do not email us HTML files from the server or ones you have created (including those from FrontPage or Word). We will need to recreate the files from scratch anyway, and that's more work for us. If you're doing things electronically (preferred), email us the Word documents with only the text updates you wish to have completed.
Small Copy Changes (Edits)
Email: You can edit your text in MS Word (use track changes for best results, or change your font to RED) and e-mail the file to information@usc.edu.ph. If it's just a small edit, you can simply email instructions to us. For example: "In the second paragraph, change 2003 to 2005." Please do not, however, use "In the second line of the second paragraph..." because copy can wrap vastly differently from computer to computer. Instead, just try to be as clear as possible without referring to lines (sentences would be fine, as in "The third sentence of the second paragraph"). Be sure to include the URL in the email message.
Large Copy Changes and New Pages
If you are completely rewriting a page or adding a new page, e-mail the content as a Word file attachment to information@usc.edu.ph. Do not include photographs in the Word file - if you have particular placement in mind, you may insert photos into the Word file, but we also need the original files (see "Photos", below). Be sure to tell us the URL (address) of the page you are replacing, if applicable, or the URL you want the new page to be linked from, and what text you would like to have serve as the link.
Photos
Digital
Please do not email large photos or large quantities of photos to information@usc.edu.ph as this will cause us to go over quota and prevent us from doing work! Instead, please put digital photos on a CD-R and either mail or deliver it to our office. If you want the CD back, please indicate that on the envelope, as well as the exact mailing address. Also specify instructions as to what we should do with the photos. Please do not send photos in Word or PowerPoint files—we need the original files in order to put photos on your site.
Paper/Slides
If you have photos or slides which need to be scanned for use on your site, we prefer scanning them ourselves to our preferred specifications. Be sure to put photos and slides in an envelope clearly marked with any instructions, your name and the department name. We do not recommend that you mail photos—they tend to get bent. Instead, have them delivered to our office.
Captions
The easiest method to use is to number your photos and email us a Word document with the captions (as well as any additional text you might want on the page) clearly labeled. You can also use the filenames of the photos that are in digital format.
Presentations
When we post PowerPoint presentations online, we do like to include them in PDF for those users who do not have PowerPoint available to them. If you wish, you can submit presentations in both formats; otherwise, we will convert them to PDF for you.
PDFs
When we create PDFs for use on your site, we do not keep the original files. This means that if you wish to edit the file after it's been converted, you will need to edit the original file again and resend it to us. Editing PDFs is not only extremely difficult and time-consuming, it is often impossible, especially if you want to preserve the original fonts or add an additional line of text or field.
|
